Setting up appointments with qualified prospects is essential for any company looking to grow its customer base and increase sales.
However, not all appointment setting service companies are created equal. To help you navigate the crowded field of appointment setting services, we’ve compiled a comprehensive comparison post on some of the top companies in the industry.
In this blog post, we’ll take a close look at the key qualities that make an excellent appointment setting company and evaluate how each of these companies measures up.
Whether you’re a small business owner or a marketing executive at a large corporation, this guide will help you make an informed decision about which service company is right for your needs.
What exactly is the appointment setting service?
The appointment setting service is a process of scheduling meetings with qualified leads for your sales team.
They mostly happen in the B2B industry and are one of the least expensive ways companies generate qualified leads. They can be done through email marketing, social media, telephones, or other forms of communication.
Since many business owners don’t want to waste their time and resources on people who have no interest in their products or services, they rely on appointment-setting services to generate qualified leads.
Most appointment-setting services have trained sales representatives that plan these appointments and further continue the relationship with the prospects to move them through the lead cycle.
Since they are knowledgeable about the products or services, they can provide customers with more detailed information, answer their questions, draw up contracts, make a sale, and conduct follow up.
Top 9 appointment setting services you need to consider
Check out these ten best appointment-setting services you can consider for your business.
1 – CallBox
Callbox is a B2B lead generation agency that offers appointment-setting services to increase qualified sales appointments through B2B lead generation and telemarketing services. They have worked with various notable companies such as DHL, Fujitsu, HP, Forbes, Acer, Infor, and more.
Their in-house campaign management platform, Pipeline, collaborates with the renowned marketing software HubSpot to implement multi-channel marketing strategies that enable you to engage more with your target prospects. Some of these multi-marketing strategies include phone calls, emails, chats, websites, events, and more.
After combing through their list from their global database, they run targeted call and email campaigns that enable you to connect and engage with your target prospects, generate more qualified sales opportunities, and boost conversion rates. Some other benefits you can enjoy include:
- Access to recent calls or appointments across mobile browser
- Nurture leads by defining the next move for their sales prospects
- Send and receive timely alerts which enable you to respond to any action taken by prospects
- Track and measure the lead generation campaign performance.
There is no pricing detail about their sales development service on their website, but you can contact them to request a quote.
2 – Cience
Cience is a B2B lead generation agency that provides lead generation and appointment-setting services for various companies in 195+ industries. They offer these services in the form of inbound and outbound sales development, where they build pipelines with qualified meetings.
Their approach enables them to use sophisticated software and craft targeted multi-channel campaigns that bring qualified appointments to your company. They understand that sales development is hard and, as such, craft the perfect message that can fit the right prospect at the right time.
Cience offers their pricing plan based on contracts and requires you to pay a minimum of three months upfront fee to enjoy their service.
3 – Leadium
Leadium is a B2B lead generation that offers appointment-setting services to various companies seeking to create more qualified sales opportunities. They have worked with various companies such as Comparably, Bright Wolf, Nymi, Freshworks, SharpSpring, PaySafe, and more.
To deliver a full-service appointment-setting program, they strategically focus on engaging the prospects at each stage of the sales funnel and implement various outbound sales strategies. They reach more people at the right time by engaging with them on their preferred channels such as email, LinkedIn social selling, cold calling, or sms mail.
They also utilize various data and sales tools to build their clients’ sales pipelines. Some of these tools include Crunchbase, SimilarWeb, DialPad, ZoomInfo, SemRush, HubSpot, Salesforce, Zapier, and more.
There are no pricing details about their appointment-setting service, but you can fill out the form on their website to request a quote.
4 – Martal Group
Martal Group is a lead generation agency that specializes in the B2B tech industry. They provide appointment-setting services and generate qualified meetings to grow businesses. They have worked with various companies such as Jedox, Denodo, FullScreen, Zurich Connect, OurCrowd, and more.
They provide a team of skilled SDRs that are efficient in sourcing qualified leads through inbound and outbound lead strategies, driving new client registration, and booking appointments.
To do this, they track down key decision-makers that fit your ICP through personalized lead-generation strategies such as discovery calls, emails, and more. Then, they qualify the prospects and set up meetings for them.
Martial Group offers a contract-based pricing plan and requires you to pay for a three-month pilot campaign to enjoy its service.
5 – Remote CoWorker
Remote CoWorker is a hiring platform where you hire virtual professionals to grow your businesses. With the right assistant, you can streamline your sales and billing processes to help you drive more revenue.
Remote CoWorker offers three pricing plans for their services which include:
- Full-Starter plan which costs $7.99 per hour
- Part-time starter plan which costs $8.99 per hour
- Full-time bilingual plan which costs $9.99 per hour
6 – Cural
Cural is an outsourced SDR agency that provides appointment-setting services for various customers. They implement an omnichannel outreach strategy to generate qualified leads to scale businesses and drive growth. To set up qualified meetings, they implement a series of processes which include:
- They build a highly relevant data set based on ICP and buyer persona
- They operate behind social profiles to identify prospects
- They reach out to these prospects through social channels, either through emails or video pitches
After going through this process, their SDR team reaches these prospects proactively through phone calls and qualifying them for appointments. There is no pricing detail about their service on their website, but you can contact them to get a quote.
7 – OutboundView
Outbound View is a sales intelligence and appointment-setting service for companies that target HR. They have worked with various companies such as HelloTeam, RallyBright, BetterUp, PSI, GP Strategies, and more.
They focus on finding lists of HR buyers and setting qualified appointments for companies that find it challenging to generate qualified sales opportunities. Although there is no pricing detail on their website, you can fill out the forms on their website to request a quote and get further information.
8 – Prialto
Prialto is a managed virtual assistant service that helps to offload admin work and improve productivity. With over 13 years of experience, they serve businesses of all sizes, whether individuals, teams, or organizations. They have worked for companies such as Headline, Rapid, Graham company, Compass, and more.
They offer a virtual sales assistant service that helps to improve call rates, leverage CRM pipeline insights, and maximize sales productivity. They do this by analyzing your database of prospects to find the ones that fit your ICP, reaching your prospects through email campaigns and phone calls, and setting up your calendar to fill in meeting opportunities.
They utilize tons of technologies such as Salesforce, Mail Tester, Expensify, and LinkedIn Sales Navigator. After engaging with your audience, they conduct follow-ups to re-engage the prospects in the sales process and keep track of all conversations.
Prialto offers three pricing packages, and this includes:
- Individual plan, which costs $1350 per month
- Team plan, which costs $4050 per month
- Organization plan, which requires you to contact them for pricing.
9 – Upcall
Upcall is a lead generation service that generates outbound B2B qualified leads to grow businesses. They are trusted by over 400 companies, including AirBnb, Farmers Insurance, BuildZoom, LG, Ritual, QuickBooks, Siemens, and so on.
Their process starts by identifying the best leads by asking the client’s prospects the right questions and getting the right answer. Then, they qualify the leads by using phone calls to engage with them via natural conversations. Finally, they follow up with every single lead to get the right results.
Upcall’s pricing plan isn’t displayed on their website, but you can contact them to get further information.
Four questions you need to ask your target appointment-setting agency before hiring them
Here are five questions you must ask your target appointment-setting agency before you hire them.
1. What is the company’s reputation in the industry?
This remains the logical first question to ask, but many business owners are overwhelmed with the process and, subsequently, forget to ask this. After all, there is no point in having business with a company if they are not credible. Dealing with a reputable company is the key to any successful business.
Find out if the company has been featured in any publication in recognition of its work. Also, you can check if they are a member of any industry certification or consumer protection agencies such as the Customer Contact Association or Better Business Bureau. When gauging a company’s reputation, you can further ask these three questions.
- How well has the company performed in the past?
- Can you identify and contact any references?
- Do past and current clients recommend the company?
2. How much experience do their employees have?
The appointment-setting industry is competitive and requires the right expertise that has substantial exposure. This enables them to deliver your value proposition within your target industry.
Besides, they would understand the value of a quality appointment and implement approaches that can help you get it.
For instance, a good appointment setting service that uses email marketing to fish out qualified leads won’t find anyone’s email address through scrupulous means and claim that they have done the job. Instead, they need to undergo some processes to discover leads that fit your ideal ICP.
3. Are there any guarantees?
Many appointment-setting services promise a lot to gain potential business, only to under-deliver, and leave their clients with no quality appointments. To avoid this risk, you should look for a company that guarantees your satisfaction or offers a refund.
This signals that the company has a good track record, and this protects your company from any failed campaign or bill.
4. What reporting do they include in the campaign?
As the campaign progresses, you want to make sure that the company gives you detailed reports of its activities, especially the calls made.
Having a detailed analysis of these calls helps you to identify and understand the strengths and weaknesses of the implemented strategies. This enables you to adjust where necessary.
Let Nerdy Joe book appointments for your business
You’ve probably had all the data you need to compare all the services we listed in this post.
If what you’re looking for is:
- An agency that charges you for results, not tasks.
- An agency that doesn’t require you to commit to a contract.
- An agency that does not waste your time and that’s affordable.
- A group of experts that care about your company’s reputation and relationship with prospects.
Nerdy Joe is the appointment setting service you’re looking for. We will help you generate and have meetings with qualified leads so you can convert them with minimum effort.
Want to give us a try? We will fill your calendar with 6 meetings with high-quality leads at only $999. Let’s fill your calendar now!
Frequently asked questions
What is an appointment setting service?
An appointment setting service books meetings between your sales team and qualified prospects. It handles the prospecting and outreach, by email, phone or social media, so your reps can spend their time on sales conversations.
How much do appointment setting services cost?
Costs vary by provider and model. Many companies only share pricing on request, some require a paid pilot or multi-month contract, and others charge per meeting booked, so compare the commitment as well as the price.
What questions should I ask before hiring an appointment setting company?
Ask about the company's reputation, the experience of its team, whether it offers any guarantees, and what reporting it provides during the campaign. You should also confirm how it defines a qualified appointment.
What makes an appointment qualified?
A qualified appointment is a meeting with someone who fits your ideal customer profile, has a real need your product solves, and is genuinely interested in talking. A full calendar of poor-fit meetings wastes your sales team's time.
How do appointment setters personalize their outreach?
Good appointment setters research each prospect before reaching out, for example by reading their posts, listening to podcasts they have appeared on, or checking their LinkedIn activity. They use what they find to write openings that feel relevant to that person.