How to Close an Email: 60 Closing Lines, Phrases and Sentences

To close an email, write one closing sentence that wraps up your message (a thank-you, a next step, or a request for a reply), then add a sign-off such as "Best regards," and your name. Match the tone to the reader: formal for a professor or a new client, relaxed for a coworker you talk to every day.

Below you'll find a copy-ready template, a breakdown of each part of a good email ending, and 60 email closing lines sorted by situation.

Quick template

Use this structure for most work emails. Swap the closing sentence for one from the list further down.

Subject: [Topic of your email]

Hi [Name],

[Main message: what you need, what you are sharing, or what happened.]

[Closing sentence: for example, "Could you let me know by Thursday whether this works for your team?"]

Best regards,
[Your full name]
[Job title], [Company]
[Phone number] | [Website or LinkedIn URL]

The parts of a good email closing

A complete email ending has up to five parts. You won't need all of them every time, but you should know what each one does.

1. The closing sentence

The closing sentence is the last line you type before the sign-off. Its job is to wrap up the email and move the conversation forward. It can thank the reader, state the next step, invite questions, or ask for a reply.

Without it, an email often reads as if part of it was cut off. Here is an example with no closing sentence:

Subject: This weekend

Hi Taylor,

I have a meeting this weekend, so I'm not sure we can meet up. My team has been extremely busy for a few weeks now, which is why I can't make it.

Best,
Shaun

Shaun explained himself clearly, but the email ends on a dead end. Taylor doesn't know whether to suggest another time or drop the plan. One added sentence fixes it:

Subject: This weekend

Hi Taylor,

I have a meeting this weekend, so I'm not sure we can meet up. My team has been extremely busy for a few weeks now, which is why I can't make it.

Would next weekend work for you instead? Send me a couple of times and I'll make one of them work.

Best,
Shaun

2. The sign-off

The sign-off is the short word or phrase that signals you're done, such as "Best regards," or "Thanks,". Put a comma after it and your name on the next line. For a full list of options, see our guide on how to end an email with the right sign-off.

3. Your name

Use your first and last name when you write to someone for the first time. Once you've exchanged a few emails, your first name alone is fine. Skip nicknames unless everyone already knows you by one.

4. Your signature

A short signature tells the reader who you are and how to reach you. Include your job title, company, and one or two contact points, such as a direct phone number and your website or LinkedIn profile. You can also add a scheduling link if you book a lot of calls.

If you're applying for a job, leave your current employer's details out of the signature.

5. A postscript (optional)

A P.S. sits below your signature. Use it sparingly to repeat the one point you most want the reader to remember, such as a deadline or a link. In professional email, one short P.S. line is plenty.

How to choose the right closing

Your closing should match two things: your relationship with the reader and what you want them to do next.

A simple rule: the more you need from the reader, the more specific your closing sentence should be. "Let me know your thoughts" is easy to ignore. "Can you approve the draft by Wednesday so we can send it Friday?" is easy to answer.

60 email closing lines and sentences

These closing sentences are grouped by situation. Pick one that fits your message, then adjust the details.

Formal email closing sentences

Use these for formal emails to professors, officials, hiring managers, or anyone you don't know well.

1. "I look forward to your feedback on the proposal."
2. "If you have any questions or need more information, please do not hesitate to contact me."
3. "Should you need any further clarification, I am available at your convenience."
4. "Thank you for considering my application. I would welcome the chance to discuss my fit for the role."
5. "I appreciate your time and look forward to the possibility of working with your organization."
6. "Your guidance on this matter would be greatly appreciated."
7. "Thank you for your attention to this matter. I look forward to your response."
8. "I am confident the proposed solution addresses the issues outlined in your brief."
9. "We look forward to your approval to proceed with the project as planned."
10. "Thank you for your continued support. I look forward to working with you further."

Professional email closing lines

These sit between formal and friendly. They work for most day-to-day work email.

11. "I look forward to our meeting next week."
12. "Thank you for your input. I'll include your suggestions in the next draft."
13. "Feel free to reach out if you need anything else on this."
14. "I'm excited about what this opportunity could mean for our team."
15. "I'll keep you updated as the project moves forward."
16. "Thanks for your time. I'd like to hear your thoughts on the proposal."
17. "I look forward to discussing this further on our call."
18. "Our team is on track to deliver by the agreed deadline."
19. "I appreciate your support as we work through these changes."
20. "I'll follow up on Monday with the final numbers."

Business email endings

For business emails to clients, partners, and vendors, balance professionalism with warmth.

21. "I look forward to the possibility of working together."
22. "Let's touch base next week to go over the proposal."
23. "We appreciate your business and are happy to help with anything else you need."
24. "Thank you for your interest in our services. I'll send more details by [day]."
25. "We're excited about a potential partnership between our companies."
26. "I've attached the contract for your review and look forward to your feedback."
27. "Thank you for your continued trust in our team. We value the partnership."
28. "Looking forward to discussing this further at our meeting on [date]."
29. "If anything in the attached quote needs adjusting, just let me know."
30. "Please don't hesitate to reach out with any questions."

Polite email closing lines

Polite closings show respect and consideration without sounding stiff. They often thank the reader or acknowledge their effort.

31. "Thank you for your time and attention."
32. "I appreciate your patience while we sort this out."
33. "Your feedback would be greatly appreciated."
34. "I'm sorry for the inconvenience, and I'm working to resolve this quickly."
35. "I hope this clears things up. I'm happy to talk it through if not."
36. "Thank you for your guidance and support."
37. "Thanks again for making time for this. I know your schedule is full."
38. "I really appreciate you looking into this."

Closing lines that ask for a response

Use these when you need an answer. The best ones ask a specific question and, where it matters, give a date.

39. "Could you let me know by [day] whether this works for you?"
40. "Does [day] at [time] work for a quick call?"
41. "Can you confirm you received the files?"
42. "Which of these two options do you prefer?"
43. "Would you be open to a 15-minute call next week to discuss?"
44. "Please reply with your approval and we'll get started."
45. "If you're not the right person for this, could you point me to who is?"
46. "I'd appreciate a quick yes or no so I can plan next steps."

Closing lines for follow-ups and next steps

These work when you're following up after no reply or confirming what happens next.

47. "I'll check back on [date] if I haven't heard from you."
48. "Just wanted to make sure this didn't get buried. Is it still on your radar?"
49. "Here's what happens next: I'll send the draft Tuesday, and we'll review it together Thursday."
50. "No rush on this, but I'll need an answer before [date] to hold the spot."
51. "Let me know if anything has changed on your end."
52. "I'll take care of the next step and update you once it's done."

Informal email closing lines

These casual closings fit informal emails to friends, peers, and colleagues you know well. Don't use them for formal or first-contact business email.

53. "Catch up soon!"
54. "Looking forward to lunch."
55. "Can't wait to hear about your trip."
56. "Good luck with the big move!"
57. "Take care, and say hi to everyone for me."
58. "Enjoy your weekend. See you at the game!"
59. "Keep me posted on how it goes."
60. "Miss our coffee chats. Let's plan one soon."

Email sign-offs to pair with your closing

After the closing sentence comes the sign-off. Here are common choices sorted by tone.

"Yours faithfully" is mainly used in British English when you don't know the recipient's name. In American English, "Sincerely" covers the same ground.

Full email examples with strong closings

Seeing the closing in context makes it easier to get right. Each example below shows a closing sentence, sign-off, and signature that fit the situation.

Email to a professor

Use this when you're asking a professor for help, an extension, or a meeting.

Subject: Question about the [Course name] final paper

Dear Professor [Last name],

I'm working on my final paper for [Course name] and would like to focus on [topic]. Before I go further, I want to make sure this fits the assignment guidelines.

Would you have 10 minutes during office hours this week to discuss it? If not, I'm happy to email a short outline instead.

Thank you for your time.

Sincerely,
[Your full name]
[Student ID] | [Course name and section]

Job application email

Use this when you send a resume and cover letter by email.

Subject: Application for [Job title], [Your full name]

Dear [Hiring manager's name],

Please find attached my resume and cover letter for the [Job title] position at [Company]. I have [number] years of experience in [field], most recently at [Company], where I [one specific result].

Thank you for considering my application. I would welcome the chance to discuss how I can help your team.

Sincerely,
[Your full name]
[Phone number]
[LinkedIn URL or portfolio link]

Sending a proposal to a client

Use this when you share a proposal or quote and want a decision.

Subject: Proposal for [Project name]

Hi [Name],

Thanks for the call on [day]. As promised, I've attached our proposal for [Project name], including the scope, timeline, and pricing we discussed.

If it looks good, could you let me know by [date]? That gives us enough time to start on [start date]. Happy to adjust anything that doesn't fit.

Best regards,
[Your full name]
[Job title], [Company]
[Phone number] | [Website]

Apology email to a customer

Use this when something went wrong and you want to close on a clear fix.

Subject: Your order [order number]

Hi [Name],

I'm sorry your order arrived late. That's not the experience we want you to have. We've refunded your shipping fee, and you should see it on your statement within [number] business days.

If anything else isn't right, reply to this email and I'll take care of it personally.

Kind regards,
[Your full name]
[Job title], [Company]

Requesting a decision from your manager

Use this when you need a yes or no to keep work moving.

Subject: Approval needed: [Request]

Hi [Manager's name],

The vendor has quoted [amount] for [service], which is within our budget for the quarter. I've attached the quote and a short comparison with the other two options we looked at.

Could you approve this by [day]? If we sign by then, they can start on [date].

Thanks,
[Your first name]

Casual email to a colleague

Use this for a quick, friendly note to someone you work with often.

Subject: Thanks for covering yesterday

Hey [Name],

Thanks for jumping on the client call yesterday. They mentioned how helpful you were, and I owe you one.

Coffee's on me next week?

Cheers,
[Your first name]

Mistakes to avoid when closing an email

No closing at all

Ending without a closing sentence or sign-off can look abrupt or careless. At minimum, include a short closing phrase and your name. The exception is a fast reply chain, where you can drop the full signature after the first message.

Vague or overused closing lines

"Let me know your thoughts" and "Looking forward to hearing from you" are fine, but they don't tell the reader what to do. When you need something, say exactly what and by when.

Sign-offs that are too familiar

Some sign-offs feel out of place in work email. Avoid these unless you know the reader well:

• Love,
• Hugs,
• Peace out,
• Have a blessed day,
• Religious sayings or slang

Abbreviations

"Rgds," "Thx," and "TY" can look lazy, and some readers won't know what they mean. Spell your sign-off out in full.

Quotes in your signature

An inspirational quote under your name can distract from your message or clash with the reader's views. Leave it out.

Oversized logos and long disclaimers

A huge logo, several banners, or a long legal disclaimer can bury your actual message. Keep your signature short and any logo small.

Words that trigger spam filters

Pushy phrases like "Act now" or "Limited time offer" in your closing can hurt deliverability. Keep the closing calm and specific.

Email closing checklist

Before you hit send, check that your email:

• Ends with one clear closing sentence
• States the next step or asks a specific question if you need a reply
• Uses a sign-off that fits your relationship with the reader
• Includes your full name in a first email
• Has a short signature with your title and one or two contact details
• Contains no abbreviations, quotes, or overly casual sign-offs in a work email

If you're still working on the start of your message, our guide on how to start an email pairs well with this one.