If someone has gone out of their way to help you or do something for you, it’s reasonable to express your gratitude to that person.
Sending a thank you email is about making someone feel appreciated. They are one of the most awesome kinds of emails to receive.
If you are struggling to craft a thank you email, we have provided 50 examples to show how it’s done. Do dive in!
Note: Struggling to get replies or book meetings with prospects that fit in your ICP? We’ll help you get 6 SQLs or book 6 meetings with prospects that are ready to buy for only $999/month. Book a 15-minute consultation now.
What is a “thank you” email?
A "thank you" email, also known as thank you letter, is an email message comprising a short thank you note sent to express appreciation or gratitude towards someone. It is generally used after someone has provided a service, given a gift, or otherwise helped you in some way.
Why should you send “thank you” emails
Here are some reasons why you should send a thank you email.
Showing appreciation for a service rendered (or a gift received)
The primary purpose of every thank you email is to express gratitude. By sending a thank you email, you are acknowledging the effort or thoughtfulness of the other party. It’s a polite way of showing that you appreciate what they have done for you, and it fosters goodwill.
Building relationships
There is more to “thank you” emails than simply showing appreciation; they also help build and strengthen relationships. This can be particularly important in a professional context, where maintaining good relationships can have a big impact on your career.
Demonstrating professionalism
Sending a thank you email in an official setting demonstrates professionalism. It shows that you are considerate and respectful of the time and effort others have put into helping you. This can make a strong impression and reflect positively on your image.
Staying top of mind
Especially in situations like job interviews, a “thank you” email can set you apart from other candidates who may not take that extra step. It shows initiative and can leave a lasting positive impression which can facilitate recall when they’re making the final decision.
Continuing the conversation
A “thank you” email can also serve as a follow-up message to continue a conversation with someone, whether that's asking further questions after a meeting or interview or simply keeping the lines of communication open for future interactions.
Customer appreciation and retention
Especially in a business-to-business and business-to-customer setting, sending a thank-you message to a loyal customer can help improve satisfaction and increase retention. It will make your customers feel valued and appreciated, which can strengthen their loyalty to your business.
When to send a thank you email
The best time to send a “thank you” email is immediately after a specific interaction with someone, be it a client, co-worker, business partner, and so on. Here are some scenarios that demand that you send a thank you email.
After an interview
Sending a thank you email after a job interview helps you to create a deeper connection with the recruiter. It highlights your appreciation and demonstrates your interest in the job.
After a business meeting or conference
Thank you emails constitute a professional way to express your gratitude after a business meeting. And on top of demonstrating gratitude, you can also use them to keep the conversation going with — or establish connections with — new people after a meeting, build relationships, and secure future business opportunities.
After receiving a service or product
When you receive a product or service, you should acknowledge the gift or help you have received. It shows your sincerity. Plus, the giver will know you are happy and appreciate them for the good they’ve done for you.
After a personal event (wedding, birthday, etc)
Sending a post-event thank you email is a quick message that shows you happy sentiment for the people’s decision to participate in your event. It is polite, and it lets your attendees feel appreciated for their time, contributions, and efforts.
How to structure a thank you email
You can use the following step to craft an effective thank you email.
The “thank you” subject line
The subject line of your thank you email should be clear, concise, and relevant to the content of your email. Simply let your recipients know that you are coming to them to express gratitude for whatever service they’ve done for you.
Here are some examples of subject lines you can use for a thank-you email.
After a job interview:
“Thank you for the interview today”
“Appreciating the opportunity to discuss [job title] position”
“Thank you, [interviewer's name]: post-interview appreciation”
“Gratitude for the insightful interview”
After a business meeting or event:
“Great meeting today - thank you”
“Thanks for your time at yesterday’s meeting”
“Appreciating your insights from today's workshop”
“Thankful for the engaging conference session”
After receiving a gift:
“Thank you for the wonderful gift”
“Gratitude for your generosity”
“Overwhelmed by your thoughtful gift”
For customer appreciation:
“Thank you for your continued support”
“Appreciating your loyalty to [your company’s name]”
“Grateful for your trust in [your company’s name]”
For a mentor or someone who has given advice/help:
“Thankful for your guidance”
“Your advice made a difference - thank you”
“Grateful for your mentorship”
Salutation
Email salutations often depend on the recipient. If it’s a formal email such as an email directed to your boss, clients, or professor, you can use “Dear.” If you don’t know the recipient, you can address them by their titles, such as Mr, Mrs., Dr, Prof., and more
If you have an existing relationship with the recipient, you can start the email by addressing them by their first name. This works well with a colleague at work, a friend, loved ones, and more.
The thank you
The length of thank you emails can vary. However, brevity always wins. One to four brief paragraphs is an ideal length. Start your message with what your recipient did for you. Be specific and personalize your message to fit the situation. Here is an example:
Also, like we did, ensure to use professional and clear language. For instance, if you are addressing someone who gave you a gift, you should appreciate the item or the thought that they cared enough to get the item for you.
Call-to-action
If you expect something from your audience, you should make it clear. For instance, if you still need to set up a meeting with your recipient, do let them know. Or perhaps, if you want to collaborate with them on a project, ask them.
Closing
Finish your email with a professional sign-off to leave a positive impression on your recipients. If it’s a formal email, you can sign off with a full name and email signature. If it’s a casual email, your first name will suffice since you have an existing relationship with the recipient.
Dos and don'ts of writing a thank you email
Tips and guidelines to keep in mind while writing.
As you write and send your thank you email, there are some guidelines you should follow. Some of these email tips include:
1 - Be timely
The best time to send the email is within 24 hours of the interview/interaction/receipt of service or gift because that is when the interaction is still fresh in the mind of both parties. When you delay for too long, you risk losing the opportunity of making a good impression.
2 - Be concise
You should avoid writing a lengthy thank you email. Keep your message short and go straight to the point. Your goal is to express your gratitude and show your interest to your recipient. Communicate in a clear and professional language.
3 - Be specific
Personalize your message to fit the circumstance. For instance, if you want to appreciate a person for his help, don’t beat around the bush, let them know that that’s why you’re thanking them.
Common mistakes to avoid
Here are some common mistakes you can avoid when writing a thank you email.
1 - Avoid grammatical errors or typos
Everyone makes mistakes. But what is worse is to send a thank you email with lots of grammatical spellings or errors that render your message incomprehensible.
Before you hit the “send” button, you should proofread it. You can have someone do it for you or use tools such as Grammarly to highlight and correct these errors.
2 - Making it too long
A thank-you email isn’t an essay. Avoid making it long for your readers. Cover the basics, state your reasons, and end the email. Present your ideas within three or four short paragraphs as it makes an ideal thank you email.
3 - Making it about yourself
A thank you email shouldn’t entirely be about yourself. Even though you want to express your interest and show your gratitude, you should be specific about what you want. Don’t bore your recipient by selling yourself.
23 successful samples of thank you emails
Now that you are acquainted with the necessary details of a thank you email, let’s put them into practice. With these 23 templates, you can say thank you in an email even in professional situations.
1 - Thank you emails about a job interview
You must send a thank you email after a job interview. Doing so confirms your interest in the job and tells the hiring managers that you appreciate their time. You should send one within 24 hours of the interview or on the same day if possible. A post-interview thank you email is interesting to read as you’ll see in this example.
Subject line: Grateful for the opportunity to interview
Dear [interviewer's name],
It was a pleasure meeting you and the team, and I enjoyed our conversation. I am sending this email to express my appreciation for the opportunity to interview for the [job title] position with [company name] earlier today.
You made it a pleasure for me to hear more about the position and the company culture. The projects you highlighted sound exciting, and the potential for growth and development that this role offers aligns perfectly with my career objectives.
With everything we’ve discussed today, I am more convinced than ever that I can make a positive contribution to your team. I am keen to bring my [mention specific skills] to this role and am eager to further contribute to [mention a specific project or initiative].
If there are any additional steps in the process or more information needed from me, please don't hesitate to ask. I look forward to any opportunity to discuss my application further.
Once again, thank you for your time and consideration. I hope to hear from you soon.
Best regards,
[Your name]
2 - Thank you emails after a networking event
Many people don’t know what to do after a networking event. Writing a thank you email after a networking event is a great strategy to build relationships and solidify your connections. In addition, you can generate leads or uncover other potential business opportunities.
You should send one within 48 hours after the networking conversation. Here is a sample that can work for you.
Subject line: A heartfelt thank you for a rewarding event
Hi [recipient’s name],
Greetings and thank you so much for giving me the opportunity to attend [name of the event]. I appreciate the effort that was put into organizing such a beneficial networking event.
It was also a pleasure having a conversation with you about [specific topic you discussed]. I was particularly interested in the points you made about [specific detail from your conversation] and would love the chance to discuss this topic further, possibly over coffee or a brief meeting at your convenience.
I believe there is much I could learn from your expertise and experience. Alternatively, if there is any way I can assist or provide value to you, please do not hesitate to let me know. I'm eager to contribute where I can.
Once again, thank you for the effort that went into organizing such an informative event. It was time well spent and I'm grateful to have been part of it.
Best regards,
[Your name]
3 - Thank you emails to a mentor
Sending a thank you email to your mentor can help sustain your relationship in the future. Mentees often return to their mentors for advice or feedback.
So, you will need to keep the relationship alive and positive by appreciating their advice so they can be of help to you. Here is a template that can help you out.
Subject line: Thank you for your valuable guidance
Dear [mentor’s name],
I am writing this email to thank you for the time and energy you have invested in mentoring me. Your support and guidance have been instrumental in my personal and professional growth.
Over the course of our mentorship, I have learned a great deal from you, and the wisdom you've shared has had a significant impact on my career path. I especially appreciate your insights on [specific topic or advice], which have been particularly enlightening.
I am eager to apply the knowledge and strategies we've discussed, and I hope to have the opportunity to catch up with you regularly and share my progress. If it suits your schedule, I would be glad to arrange a brief meeting or a phone call in the coming weeks.
Once again, thank you for your generosity and guidance. I am grateful for your continued support.
Best regards,
[Your name]
4 - Thank you emails after a meeting
This acknowledgment is a courtesy you should extend after a meeting. Even if you have thanked them in person during the meeting, sending an email shows even more appreciation, and it can keep the conversational ball rolling for a potential follow-up email. So, here is an example:
Subject line: Thank you for a productive meeting
Hello [recipient's name],
The discussion we had was both insightful and productive, and I am grateful for your valuable input and suggestions.
Your perspectives on [specific topic discussed] were particularly enlightening, and I am looking forward to incorporating your suggestions into our project. I believe that the strategies we discussed have set us on a path to achieve our objectives more effectively.
Moving forward, I will implement the action points discussed. I’ll also share a detailed action plan with you and the team by [specify date].
Moreover, if there are any more insights you would like to share or if you would like to discuss any further points, I would be happy to arrange another meeting or call.
Once again, thank you for your time and valuable contributions. I look forward to our continued collaboration.
Best regards,
[Your name]
5 - Thank you emails for a customer or client after a purchase
Sending a warm thank you email after a purchase helps to deepen the relationship between you and your customer. About 68% of customers leave because they believe the business doesn’t care about them.
But a thank you email can change this narrative by showing that you care about their interest in your business. Here is a template that can help you out.
6 - Thank you emails after receiving a gift
When you receive a gift from someone, you must thank them. Sending a thank you email shows that you appreciate what they gave you or the person’s effort to provide you with something they think you will like.
Subject line: Heartfelt thanks for your thoughtful gift
Dear [recipient's name],
Receive my deepest thanks for the lovely gift you sent. Your thoughtfulness and generosity are greatly appreciated.
The [specific gift] is perfect and it's clear that you put a lot of thought into choosing something that I would love. It brought a smile to my face and I will truly treasure it.
I'm looking forward to the next opportunity we have to catch up, whether that's in person, on a call, or even via email. It's always a joy to connect with you and I'm eager to hear about what you've been up to.
If there's anything I can assist you with or if there's any way I can return the kindness, please don't hesitate to let me know.
Once again, thank you for your generosity and thoughtfulness. Your gift made my day.
Best regards,
[Your name]
7 - Thank you emails for personal occasions
When you send a thank you email to someone for personal occasions, you appreciate their time. This can help to build the relationships between the two parties and improve the desired outcome.
Subject line: Thanks for making the occasion special
Hi [recipient's name],
I wanted to take a moment to express my gratitude for your presence and generous gift at [specific personal occasion]. Your participation made the occasion even more special and memorable.
It was a joy to spend time with you, and thank you for your kind gesture. I feel fortunate to have someone like you in my life, who makes every moment a little brighter.
I hope we'll get the opportunity to create more memories together in the future. Let's make a plan to catch up soon.
Perhaps we can have a get-together or a meal next month. Please let me know what your schedule looks like.
Once again, thank you for your kindness and for being part of this special moment in my life.
Kind regards,
[Your name]
8 - Thank you emails for a job referral
If someone has gone out of their way to do something for you such as referring you to a job opportunity, it’s only polite to say thank you. Here is a thank you email template you can use.
Subject line: Thank you for the referral
Hello [recipient’s name],
I hope this email finds you well. I am writing to express my gratitude for your referral for the [job title] position at [company name].
Your willingness to put in a good word for me means more than I can express in this email. I feel incredibly lucky to count you as a supporter in my professional journey.
I have submitted my application and am excited about the opportunity to work with [company name].
I will keep you updated on the progress of my application, and if there's any additional information or context that might be helpful during the process, please let me know.
Once again, thank you for your support and for believing in my abilities. Your kindness and generosity are greatly appreciated.
Best regards,
[Your name]
9 - Thank you email to reference after getting the job
Getting a job is tough. If you eventually get the job through someone’s reference letter, you should send a thank you email to thank them for their kindness. Here is an example that can help you out.
Subject line: Thanks for your support
Dear [reference’s name],
I hope this message finds you well. I have some good news and I want to express my heartfelt gratitude for your support in my job application process with [company name].
I am delighted to let you know that I have been offered the [job title] position. I firmly believe that your positive reference and the vote of confidence you gave played a significant role in this outcome.
I wanted to ensure you know just how much I appreciate your support.
As I begin this new chapter in my career, I would love to keep in touch and hopefully, at some point, I will be able to pay forward the favor.
If there is any way I can assist you in the future, please don't hesitate to let me know.
Thank you again for your generosity and for believing in me. I am excited about this opportunity, and your support has been a key part of this process.
Best regards,
[Your name]
10 - After the career fair thank you email
A thank you email after a career fair is a great way to create a connection with a potential employer. Here is a template you can use.
Subject line: Thank you for the informative discussion at [career fair name]
Dear [recipient’s name],
Thank you for the opportunity to meet you and your team at the [career fair name] on [date]. The insights you shared about [company name] and the opportunities available were both informative and inspiring.
Our discussion about the [job title/industry] role has increased my interest in the position and solidified my belief that my skills and experiences make me a strong fit.
I have taken the liberty of attaching my resume for your reference. I would appreciate any additional information or steps needed to formally apply for the [job title/industry] role, or any other opportunities that you believe would be a good fit.
I would also like to stay in touch and keep up-to-date with any upcoming events or opportunities at [company name].
Thank you again for taking the time to speak with me at the [career fair name]. I hope to have the opportunity to further discuss how I can contribute to [company name].
Best regards,
[Your name]
11 - Thank you email to customer for feedback
If a customer has reached out to provide feedback about your business, you should send a thank you to appreciate their gesture. Whether their response was a good or bad one, you should acknowledge their effort and thank them.
Subject line: Thank you for your valuable feedback
Dear [customer’s name],
Thank you for the feedback about our [product/service]. We are constantly striving to improve our offerings and your input is crucial to this process.
We have taken note of your feedback and will address the points you've raised. Our goal is to provide all of our customers with excellent service, and your feedback helps us to do just that.
If you have any further comments, questions, or suggestions, please do not hesitate to reach out to us. We value your opinion and would love to hear more from you.
Once again, thank you for your time and valuable feedback. We appreciate your support and look forward to serving you better in the future.
Best regards,
[Your name]
12 - Thank you an email to the hiring manager after rejection
A thank you email to a recruiter after rejection is an essential part of the process. Even though you are disappointed, sending a thank you email displays some character and makes you stand out professionally.
Subject line: Thank you for the opportunity
Dear [hiring manager's name],
I wanted to take a moment to express my gratitude for considering me for the [job title] position at [company name].
Although I am disappointed I was not selected for the position, I truly appreciate the opportunity to interview and learn more about your team and the work you do.
I found the experience to be valuable and informative, and I enjoyed getting to know more about [specific aspects you liked about the company or role].
While I wasn’t the right fit for this position, I am very interested in being a part of [company name] and would greatly appreciate it if you would consider me for any future opportunities that might be a better fit for my skills and experience.
I would also appreciate any feedback you could provide about my interview or application that could help me improve as I continue my job search.
Thank you for your time and for the opportunity to interview for the position. I hope we have the chance to cross paths again in the future.
Best regards,
[Your name]
13 - Thank you email for a great customer service
You should send a thank you email to someone who has gone beyond the regular call of duty to provide exceptional customer service. That way, you acknowledge their efforts which can prompt them to deliver better customer service.
Subject line: Outstanding customer service - thank you!
Dear [Customer service’s name],
Thank you for the excellent customer service you provided me on [date]. Your willingness to go above and beyond to help me [briefly describe the issue or problem] was not only surprising but also appreciated.
I am now more confident in [company name] and its products/services. You have helped reaffirm my belief in the company and I will be sure to recommend [company name] to others because of my experience with you.
If there is a survey or a feedback form where I can formally share my positive experience, kindly provide me with the link.
Once again, thank you for your exceptional service, I appreciate your help.
Best regards,
[Your name]
14 - Thank you email for your job application
Anyone that applies for a job has invested effort and time in their application. So, you must recognize their efforts. This example shows how you express gratitude to applicants while maintaining professional distance.
Subject line: Thank you for your application
Dear [applicant’s name],
Thank you for your interest in the [job title] position at [company name] and for taking the time to submit your application.
We are currently in the process of reviewing all applications. Should your qualifications match what we are looking for in this role, we will be in touch to discuss the next steps in our hiring process.
In the meantime, if you have any questions or need further information, please don't hesitate to contact us.
Once again, thank you for your application.
We appreciate your interest in [company name] and we are looking forward to potentially working together in the future.
Best regards,
[Your name]
15 - Thank you for the opportunity to email
A thank you email for an opportunity is another way to show gratitude for being considered for a role. This email can be sent to the individual or HR team for their recommendation. Ensure you personalize this email template before sending it out.
Subject line: Thank you for the opportunity
Dear [recipient’s name],
I wanted to take a moment to say thank you for the opportunity to [describe the opportunity]. I truly appreciate the confidence you have in my abilities to [describe what you were given the opportunity to do].
This experience has enriched my understanding of [mention specific area or task], and I am eager to apply this knowledge in future tasks.
If you have any feedback on my performance or suggestions on how I can further improve, I would greatly appreciate hearing from you.
Thank you for your trust and the opportunity to be a part of such an exciting [project/work].
Best regards,
[Your name]
16 - Thank you email for a pay rise
Receiving a pay rise can mean a lot, especially when the pay pocket is far stretched. A thank you email for a pay rise shows your appreciation for the kind act.
Subject line: Gratitude for the salary increase
Dear [recipient's name],
I hope this email finds you in good spirits. I want to express my gratitude for the recent pay raise. It was a pleasure to receive the news, and it is a real honor to be recognized in this way.
I view this salary increase as not only a recognition of my past performance but also as an incentive to continue working hard and contribute to the company’s growth. It truly means a lot to me that my efforts have been noticed and appreciated.
I am inspired to continue to bring my best efforts to the team and am excited about the projects we will be working on in the future.
If there are any further skills or areas of the business you would like me to focus on or any other expectations for my role, I would appreciate your feedback and guidance.
Thank you for acknowledging my work and for the salary increase. I am proud to be a part of the [company name] team, and I look forward to contributing to our continued success.
Best regards,
[Your name]
17 - Thank you email to CEO for recognition
When your CEO recognizes you for your efforts in your company, ensure to appreciate the act. A thank you email to your CEO goes a long way in showing that you care about your company and its growth.
Subject line: Thanks for the recognition
Dear [CEO’s name],
I am writing to express my sincere gratitude for recognizing my efforts during the [company meeting, conference, one-on-one, etc.]. To receive such positive feedback from you personally means a great deal to me.
The recognition boosts my confidence and also encourages me to continue to work hard and contribute as much as I can to the team and [company name].
Should there be any areas you think I need to improve on or additional responsibilities you think I should take on, I would appreciate your input.
Once again, thank you for your kind words and for your leadership. I am proud to be part of [company name], and I am excited about the future we are building together.
Best regards,
[Your name]
18 - Thank you email for a promotion
Just like a pay rise, a promotion recognizes your skills, experience, and contribution to a company. It also implies that you are getting a better job title with bigger checks. So, you should send a thank you email to show that you’re happy and grateful.
Subject line: Happy for the promotion
Dear [recipient’s name],
I wanted to express my gratitude for the recent promotion to the position of [new position]. I am truly honored to be given this opportunity to take on more responsibility and to contribute to the company in a greater capacity.
Thank you.
Your confidence in my abilities means a great deal to me. The promotion is a significant milestone in my career, and I am excited to embrace the challenges and opportunities that come with it.
I am eager to start in my new role and continue to make meaningful contributions to our team and [company name].
If there are any specific goals, responsibilities, or challenges you'd like me to focus on in this new position, please let me know. Your guidance would be highly appreciated.
Thank you for this opportunity. I am excited about my new role, and I look forward to the many successes we will share in the future.
Best regards,
[Your name]
19 - Thank you email to an employee/team
Everyone loves a little appreciation. So, it’s a great idea to send a thank you note to your employees who have contributed significantly to your company. Let them know that you appreciate their assistance or their efforts in completing a task.
Subject line: A big thank you for your hard work and dedication
Dear [employee’s/team’s name],
I am writing to express my appreciation for your exceptional work and dedication. Your effort has not only contributed significantly to our recent project's success, but it has also set a great example of dedication and hard work for everyone in our team.
The creativity, passion, and professionalism you've demonstrated have surpassed our expectations, and we're genuinely grateful for your commitment.
We are fortunate to have you as part of our team and look forward to achieving more success together in the future.
Please continue to bring your excellence to every project, and know that your efforts are seen, appreciated, and profoundly impactful.
Keep up the fantastic work!
Best regards,
[Your name]
[Your signature]
20 - “Thank you for becoming a member” email
If a user requests access to gated content or wants to join a community, it’s the perfect medium to express your gratitude for joining. By doing this, they feel welcomed and valued.
Subject line: Welcome and thank you for becoming a member
Dear [member’s name],
Welcome, and thank you for becoming a member of our [community, club, organization, service, etc.]. We are delighted to have you join us and contribute to our growing community.
We strive to provide our members with [mention benefits or features they will get as members], and we're excited for you to start benefiting from all that we have to offer.
To get started, [provide brief instructions on the next steps they should take]. Please feel free to explore [mention areas or resources they have access to] and participate in our community discussions.
If you have any questions or need help navigating through [mention the platform or community], please don't hesitate to reach out. We are here to support you!
Once again, thank you for becoming a member.
Best regards,
[Your name]
[Your signature]
21 - “Thank you for placing an order” email
One of the most automated emails you need for your business is placing an order or a thank you for a shopping email. As a customer makes a purchase, they should receive a thank you email for purchasing with your business. This type of email is a must for email marketing campaigns.
Subject line: Thank you for your order
Dear [customer’s name],
Thank you for your recent order with [your business name].
We wanted to let you know that your order [#Order Number] was received and is currently being processed.
You will receive another email when your order has shipped, and you can track the status of your order at any time from your account page on our website.
We also encourage you to browse our website for other products that might interest you or save your favorites for future purchases.
If you have any questions or need further assistance, don't hesitate to contact us. Our customer service team is always ready to help.
Thank you for choosing [your business name]. We look forward to serving you again soon.
Best regards,
[Your name]
[Your signature]
22 - Last day of internship thank you email
An internship is an opportunity to demonstrate your values to a company. Just as when you have started, you should send them a thank you email to appreciate the skills, experiences, and values they have imparted to you.
Subject line: Thank you for an incredible internship experience
Dear [recipient’s name],
As my internship comes to a close, I wanted to take a moment to express my sincere gratitude for the amazing experience I've had at [company name].
The knowledge and skills I've acquired over the past [number of months/weeks] have been invaluable and will undoubtedly benefit me in my future career.
I am particularly grateful for the opportunity to [mention a specific task or project that you found rewarding or where you learned a lot].
Moreover, the experience of working alongside such a dedicated team has been truly inspiring. I have learned so much from you and the team, and I will carry these lessons as I move forward in my career.
I hope to stay in touch and would appreciate any further opportunities to learn from you or contribute to the company in the future. Feel free to contact me at [your email address] anytime.
Thank you for the incredible opportunity and for making my time at [Company Name] so rewarding.
Best regards,
[Your name]
23 - Last day of work thank you email
Sending a thank you email when you are about to leave a company shows how courteous you are.
Subject line: Thank you and farewell
Dear [recipient’s name],
As my time at [company] draws to a close, I wanted to take a moment to reflect on the wonderful experiences I've had here and express my heartfelt gratitude for your support and guidance.
I've learned a great deal from working with you and the team, and the experiences I've gathered during my tenure at [company name] have significantly contributed to my professional growth.
While I’m excited about the next chapter in my career, saying goodbye to such an outstanding team is genuinely difficult. I have cherished our time together and will carry these positive experiences and lessons with me into my next role.
Even though I am leaving my position at [company name], I hope to keep the lines of communication open. Feel free to reach out at any time at [your email or best contact info], whether it's for professional networking, a catch-up, or just a friendly chat.
Best regards,
[Your name]
Key takeaways
The primary purpose of a thank you email is to express gratitude. It shows the other party that you appreciate their effort and time and promotes goodwill.
Your thank you email format must consist of a salutation, a message, a call to action, and a closing.
Depending on the situation, there are different types of thank you emails such as thank you emails for personal events, thank you emails after a business meeting, thank you emails after a job interview, and more.
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